When should I use campaigns versus client signing?

Use campaigns when you send the same kind of document or acknowledgement to many recipients and need chase, tracking, and retained proof as a batch. Use client signing when you need a one-off or ad-hoc signing path for a specific party. Both keep evidence; the pattern you pick depends on whether you are running a repeatable send or a single conversation.

Lettings: How do we prove deposit protection information was given to tenants?

Send the deposit protection information as a tracked acknowledgement campaign, collect the tenant’s confirmation, and retain the signed or acknowledged record with your other tenancy evidence. That gives you a clear answer when someone asks whether prescribed information was actually delivered.

Is this a full case-management or property-management system?

No. Document Signing is an evidence and acknowledgement layer: structured records, sign-off or acknowledgement, and retention. It does not replace pastoral case systems, safeguarding case tools, or a full property management suite. Use it next to those systems when you need proof that someone was told and agreed.

How do I get started with Document Signing?

Choose a plan on this page (monthly or annual), subscribe, then open Document Signing to set up your workspace, pick a pack or template where available, and send your first campaign or client signing request. Included sends, retention, and add-ons are listed on the tier cards above.

What does “retained evidence” mean when someone signs online?

It means you keep a durable record of what was sent, who acknowledged or signed it, and when — so you are not rebuilding the trail from inboxes when a client, auditor, or regulator asks. Document Signing is built around that outcome: send, track, and keep the proof under your retention settings.

Lettings: How do teams keep tenancy acknowledgement evidence?

You send the prescribed or operational document to the tenant (or landlord), collect acknowledgement or signature, and retain the trail. That covers patterns such as tenancy pack acknowledgements and related campaign sends — so chase leaves the owner’s inbox and the proof stays with the workspace.

Automations for business. Production runs for workflows.

Document Signing

Send for signature, track who’s signed, keep evidence ready when you’re asked

For organisations facing regulation and compliance challenges — and for teams that simply want documented proof of what was sent and signed. Send the documents, collect the signatures, keep hosted evidence on a clear schedule.

Start with Campaigns for mail-merge sends. Client Signing is available for one-to-one client parties when you need it.

Campaigns

Mail-merge document campaigns with tracking and evidence

For teams that send the same document shape to many recipients — lettings, schools, compliance programmes, and operations

Pin a template, attach a recipient list, launch once, and track who signed. Built for repeat compliance sends at volume.

Stop chasing signatures — send once, track who signed, remind the rest automatically
Evidence without the scramble — signed copies and status kept together, ready to export when governance or audit asks
Retention that matches the obligation — keep hosted evidence for the window you need, not until someone remembers to file it
Ready-made options for the situations you send again and again
Organise workspaces the way you work — separate clients, sites, or teams as you need

Every plan includes document sends each month and a hosted evidence window after sends close. Need longer for a ready-made option? Extra months are quoted at launch from recipient count. Workspace-wide retention extensions and send packs are optional add-ons below.

What chasing and hearing prep cost you now

In one month: 40 document signatures chased at 15 mins each, 2 court cases at 10 hours each, staff wages at £35/hour.

£1,050/month and 30 hours spentSave £701/month on Business (£349)

Open to adjust the numbers

Adjust the figures to match your team. Totals update as you type.

Manual chasing time (mins per document)

Emails, phone calls, checking who has not signed yet

Documents per month

Renewals, check-ins, guarantor forms, and similar

Staff cost (£ per hour)

Fully loaded wage rate for the person doing this work

Hearing visits per month

Court or tribunal appearances that need a paperwork pack

Average prep hours per visit

Time to collate signing trails and related paperwork

Complex matter prep hours (optional)

One demanding case — shown as a separate callout, not in the monthly total

Time lost on chasing

10 hours · £350

Hearing prep

20 hours · £700

Total monthly operational cost

£1,050

Estimated monthly difference vs Business (£349)

£701

Staff hours freed

30hrs / mo

Complex matter callout: 160 hours at your rate is about £5,600 for one case — versus £349 for a month on Business (difference £5,251).

See Business plan

Figures are estimates from your inputs. They do not guarantee savings or outcomes for any particular matter.

Billing

Plans are listed in GBP. Sign in to subscribe, or contact us for guided onboarding during early access.

Starter

£49 per month

60 document sends per month
12 months hosted evidence retention (included)
1 workspace
2 team members
Overage 75p per additional send

Professional

£129 per month

300 document sends per month
24 months hosted evidence retention (included)
3 workspaces
10 team members
Overage 55p per additional send
Your business name on every page of sent documents
Full evidence export
Ad-hoc reminders

Business

£349 per month

1,500 document sends per month
36 months hosted evidence retention (included)
10 workspaces
25 team members
Overage 38p per additional send
Branded email delivery via Google or Microsoft
Your business name on every page of sent documents
Full evidence export
Ad-hoc reminders

Loading plans…

Client Signing

Send to a client party, track signatures, keep their file ready

For advice firms, legal practices, and accountants who send documents to a client party — not mail-merge campaigns

Work from the client, not a blast list. Add everyone in the party who needs to sign or receive the document, send once, and keep hosted evidence tied to that client.

Client-first sends — one engagement, one or more people in the party
Evidence when you need it — signed copies ready to export for audits and file reviews
Retention that matches professional obligations — keep hosted evidence for the window you need
Broadcasts still available when you need announcements across many clients
Same trusted send, track, and retain engine as Document Signing campaigns

Billing

Plans are listed in GBP. Sign in to subscribe, or contact us for guided onboarding during early access.

Starter

£69 per month

50 document sends per month
24 months hosted evidence retention (included)
1 workspace
3 team members
Overage 85p per additional send
Your business name on every page of sent documents
Full evidence export
Ad-hoc reminders

Professional

£149 per month

200 document sends per month
36 months hosted evidence retention (included)
3 workspaces
10 team members
Overage 60p per additional send
Your business name on every page of sent documents
Full evidence export
Ad-hoc reminders

Business

£379 per month

800 document sends per month
48 months hosted evidence retention (included)
10 workspaces
25 team members
Overage 42p per additional send
Branded email delivery via Google or Microsoft
Your business name on every page of sent documents
Full evidence export
Ad-hoc reminders

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Hosted evidence storage

Each plan includes a hosted evidence window after a send closes. If a ready-made option or your settings need longer, you pay for extra months — priced at launch from recipient count.

Rate: £0.75 per extra month, per 25 recipients (quoted before you send).

Maximum hosted window: 60 months after a send closes. Billing runs from launch until purge, or until you end hosted retention after exporting your evidence pack.

UK lettings option on Starter (12 months included): 48 extra months for a 30-recipient send ≈ £72/month until purge.
Child safety attestation on Professional (24 months included): 60 extra months for 120 staff ≈ £225/month until purge.

Enterprise

Up to 60-month retention, unlimited workspaces, SSO, and custom packs — tailored for larger agencies, practices, and compliance programmes.

Contact sales for Enterprise

Add-ons

Workspace retention extensions attach to your subscription (saved card, prorated). Send packs use Stripe Checkout for one-time payment. Campaign-scoped retention is purchased from within a campaign.

Extended retention +12 months (legacy workspace)

£39 / month

Deprecated — use campaign retention extension packs.

Extended retention +24 months (legacy workspace)

£69 / month

Deprecated — use campaign retention extension packs.

Maximum retention (legacy workspace)

£149 / month

Deprecated — use campaign retention extension packs.

50 extra document sends

£35 one-time

One-off pack; expires 12 months after purchase.

200 extra document sends

£110 one-time

One-off pack; expires 12 months after purchase.

Frequently asked questions

Pick your area so you only see relevant answers — schools and lettings teams get different workflows.